New Form 1099-NEC
The IRS is making big changes to the 1099-MISC form by reviving the 1099-NEC form. Beginning with the 2020 tax year the new 1099-NEC form will be used for reporting nonemployee compensation (NEC) payments. Previously NEC was reported in Box 7 of the 1099-MISC form. These payments will now be reported in Box 1 of the 1099-NEC form.
There are several parts of the new 1099-NEC form to take note of.
- Box 1 is where you key in the dollar amount of nonemployee compensation.
- Box 4 is used for any amount you held back to comply with backup withholding requirements. For more on backup withholding, see our blog article What is backup withholding?
- Boxes 5-7 are used to report any state withholding.
It is also important to ensure that the TIN number you are using is correct. A W-9 form is the standard best practice companies use to obtain this information from their vendors and independent contracts. W9manager provides an easy way to manage your entire W-9 process and provides vendors a step-by-step guided process to follow to help obtain a correct and complete W-9 form.
What is nonemployee compensation?
The IRS defines nonemployee compensation (NEC) in the 2020 Instructions for Forms 1099-MISC and 1099-NEC. If the following four conditions are met, you must generally report a payment as NEC.
- You made the payment to someone who is not your employee.
- You made the payment for services in the course of your trade or business (including government agencies and nonprofit organizations).
- You made the payment to an individual, partnership, estate, or, in some cases, a corporation.
- You made payments to the payee of at least $600 during the year.
Examples of nonemployee compensation that are now reported in box 1 of Form 1099-NEC include:
- Professional service fees, such as fees to attorneys (including corporations), accountants, architects, contractors, engineers, etc.
- Payment for services, including payment for parts or materials used to perform the services if supplying the parts or materials was incidental to providing the service.
- Director’s fees and other remuneration
Other payments reported on Form 1099-NEC
In addition to nonemployee compensation, there are some other payments reported in box 1 of Form 1099-NEC.
- Prizes and awards for services performed by nonemployees
- Cash payments for fish
- Payments by a federal executive agency for services
- Gross oil and gas payments for a working interest
- Taxable fringe benefits for nonemployees
When do I have to file the 1099-NEC?
Form 1099-NEC should be filed with the IRS on paper or electronically by January 31st of each year (February 1st in 2021). A copy of Form 1099-NEC should also be sent to your vendors and independent contractors by January 31st of each year (February 1st in 2021) There is no automatic extension available for the 1099-NEC form.
Not seen since 1982
Form 1099-NEC was last seen in 1982 when Michael Jackson released Thriller, the Dow Jones Industrial Average closed at 1046, and the Commodore home computer was launched! (For more memories from 1982 click here.) After 1982 the form was replaced with the all-encompassing Form 1099-MISC.
The Protecting Americans from Tax Hikes Act of 2015 (PATH Act) moved the due dates for filing Forms 1099-MISC that report nonemployee compensation in box 7 with the IRS up to January 31st. It had previously been February 28th (paper) and March 31st (electronic) deadlines. However, the due date for other 1099-MISC reportable payments not reported in box 7 remained due to the IRS by February 28th or March 31st. This has caused some confusion as companies might have to report two times to the IRS for the same payee unless they file everything on January 31st.
The main reason the IRS filing deadline was moved up to January 31st was to help the IRS combat fraud. Companies were required to send employees their W-2 and non-employees their 1099-MISC by January 31st. However, the companies were not required to file with the IRS until February 28th (paper) and March 31st (electronic). This left a window open where refunds could be issued before the IRS could confirm reporting income.
Filers have also run into some issues with the IRS if they file late box 7 1099 forms together with on-time non-box 7 1099 forms after January 31st. All the forms, including the non-box 7 1099 forms, could be considered late and subject to penalties.
Due to the creation of Form 1099-NEC, Form 1099-MISC has been revised and box numbers have been rearranged as follows.
- Payer made direct sales of $5,000 or more (checkbox) in box 7.
- Crop insurance proceeds are reported in box 9.
- Gross proceeds to an attorney are reported in box 10.
- Section 409A deferrals are reported in box 12.
- Nonqualified deferred compensation income is reported in box 14.
- Boxes 15, 16, and 17 report state taxes withheld, state identification number, and amount of income earned in the state, respectively.
Companies will start reporting on the new Form 1099-NEC in January 2021. Companies will be required to report all nonemployee compensation payments in box 1 on Form 1099-NEC rather than in box 7 of Form 1099-MISC. Most other payments currently reported on Form 1099-MISC will continue to be reported on Form 1099-MISC as done previously we the exception of several box number changes.
For the typical standard main street company, I think this will initially make the 1099 process substantially more confusing and time-consuming. Currently, most companies can just report everything to the IRS on January 31st at one time if they plan ahead. Payees then just receive one 1099-MISC form. Now almost every company will have to issue both 1099-MISC and 1099-NEC forms and many of their payees will receive both forms. In addition, smaller vendors and independent contractors will have never seen Form 1099-NEC, causing even more confusion. The best course of action is to fully understand the new process, plan ahead for the changes, and clearly communicate the change to your vendors and independent contractors before you issue the new 1099-NEC form for the first time.
Use W9manager to automate your entire W-9/1099 compliance process
W9manager was built to help you complete most of your 1099 work before the season even starts.
- Request electronic W-9s from vendors with automated reminders
- Give anyone in your organization access to request W-9s and receive them back centrally
- Track all outstanding W-9s that you haven’t received
- Receive W-9s that are done right, as vendors and independent contractors use our step-by-step process to create W-9s
- Know what vendor payments are reportable on a 1099-MISC using our guided process
- Stop sending paper 1099s when vendors opt-in for electronic reporting
Try W9manager for free for 14 days at W9manager.
Disclaimer – Any accounting, business or tax advice contained in this communication, including attachments and enclosures, is not intended as a thorough, in-depth analysis of specific issues, nor a substitute for a formal opinion, nor is it sufficient to avoid tax-related penalties.