Now integrate W-9s directly & easily sync your vendors, with
What can W9manager do for you?
I want to send a W-9 form
- Use our guided process to help correctly create your W-9 form with context-sensitive help.
- Avoid using your Social Security number.
- Send your W-9 from anywhere on any device as often as needed.
Securely send your W-9 form using 256-bit SSL encryption. No more unsecure emailing.
Create and send your W-9.
It's always free.
I want to request a W-9 form
- Request electronic W-9s with improved accuracy and completeness.
- Determine what vendor payments are 1099-MISC reportable.
- Manage W-9s centrally while allowing anyone in your organization to request them.
- Obtain authorization from vendors to send 1099s electronically and avoid mailing paper forms.
Find the plan that
works for you.
How it works
Request W-9s
Set up anyone in your company to request a W-9 form when adding a new vendor, in the office or on the road, from any mobile device.
Create & Send W-9s
Vendors use our guided process to complete an electronic W-9 or upload a scanned PDF W-9 and then send it to you, avoiding unsecure emailing.
Determine 1099 Reportability
Receive notification of W-9 receipt and then use our reportability guide to determine which vendor payments are 1099-MISC or 1099-NEC reportable.
Process 1099s
Download a listing of your reportable vendors, add the payment amount, and then directly upload the file to process 1099s with our partner, tax2efile.
It's free to create & send W-9s
Features
Request electronic W-9s
Send an electronic W-9 request to anyone from any device at any time. Automatic reminders help to ensure a timely response.
An email with the company’s contact information will be sent to the vendor requesting that they complete an electronic W-9 form online. The vendor will then have the option to create an electronic W-9 or upload an existing scanned PDF W-9 form. The W9manager create process is a guided process with context-sensitive help that enables the user to create a more accurate and complete W-9. The requesting company will then receive an alert when the W-9 form has been completed.
Improve IRS 1099 compliance
Prepare for 1099 season now by ensuring you have a validated, complete W-9 for every vendor and know what payments are 1099-MISC and 1099-NEC reportable and why.
Our 1099-MISC/NEC reportability guide makes it easy to comply with complex IRS information reporting requirements. You select the type of payment being made and W9manager compares this to the tax classification reported on the W-9 form. With this information W9manager tells you if the payment will be 1099-MISC or 1099-NEC reportable, not reportable or unknown. If the payment is likely reported on another 1099 form, W9manager will notate that outcome.
Avoid sending paper 1099s
Avoid the time-consuming task of printing, stuffing and mailing 1099s. Vendors are given the option to opt in to receive 1099s electronically if they agree to the required IRS disclosure.
The IRS requires that paper 1099 forms are physically mailed out annually summarizing all reportable payments made to vendors. The IRS provides an option to opt in to receive 1099s electronically if the vendor agrees to the required IRS disclosure. Companies are also required to comply with certain notifications and provide opt-out options. W9manager handles all these tasks. When electronic delivery is authorized, paper 1099 forms no longer need to be mailed.
Alerts
Receive alerts within W9manager and by email. Alerts include requests for your W-9 and the receipt of W-9 forms.
Alerts show up on the left menu. Click on the “Accept W-9s” tab to see W-9s received that are pending your appoval and “Open Requests” tab to see requests for your own W-9 form.
Fully mobile
Users can easily request, create, send and receive W-9 forms from anywhere using mobile phones and tablets.
Companies are able to send a request for a W-9 form to anyone from a mobile device. In turn, independent contractors and vendors are able to respond to requests by creating their W-9 form and sending it back securely from their mobile device. All W-9s received are captured centrally on the requester’s W9manager account.
Manage all your W-9s centrally
Manage all your W-9s in one central online account. Manage multiple companies and users at no additional cost. Search for W-9s using any vendor or W-9 field.
Assign anyone in your company access to request W-9s without giving access to the entire account. This is a great option for personnel in the field, salespeople on the road or staff at a tradeshow collecting W-9 forms. All W-9s will be sent directly to your online library. W9manager also provides reporting that includes vendor details, W-9 information and 1099-MISC and 1099-NEC reportability.
W-9 Pricing
Create & Send
Create and send your W-9s
from anywhere using our guided process
Always FREE
Small Business
Ideal for small business owners with limited vendors
30
W-9s managed annually
with 1099-MISC/NEC reportability reviews
$29 / yr
Additional Pricing
1099 Filing
Number of 1099s
1 – 9
10 – 24
25 – 49
50 – 99
100 – 249
250 – 499
500 – 999
1000 – 2499
2500+
Price per IRS e-file
$2.90
$2.90
$2.25
$1.99
$1.80
$1.30
$1.10
$0.80
$0.75
TIN Matching
Number of TINs
100
250
500
1,000
2,500
5,000
Price per TIN match
$0.99
$0.80
$0.70
$0.50
$0.30
$0.20
1099 filing includes:
IRS electronic filing, 1099 download links sent to recipients – Forms 1099-MISC and 1099-NEC
USPS mailing
Mailing is an additional $1.50 per form.
Try W9manager for free today
Full access for 14 days • 10 W-9s included • No credit card required
Creating and sending W-9s is always free
Academy
10 Best Practices for 1099 Compliance in 2021
10 Best Practices for W-9/1099 Compliance in 2021 Organizations are required to report certain “reportable” payments made in the course of their trade or business
Avoid the penalty, 1099-MISC and 1099-NEC due dates for 2021
The importance of filing timely The IRS has gotten serious about 1099-MISC and 1099-NEC due dates. Penalties have risen significantly and they apply separately to copies sent
Penalties – failure to file correct information return by the due date
If you fail to file a correct information return (like a 1099-MISC) by the due date and you cannot show reasonable cause, you may be
The importance of TIN Matching
What is TIN Matching? TIN Matching is a online service from the IRS that allows users to validate the legal name and TIN listed on